R2’s Hotel Master Billing is designed so that it is flexible in accommodating various commission structures on a hotel by hotel basis. Once the commissions are entered during set up of the site, it calculates it automatically for all orders. It also gives the director the ability to change or delete the commission percentages on individual orders in case there is a shared discount situation or if the order is internal.

R2 also creates a master invoice based on a specific time frame, that calculates all Master Bill invoices and Direct Bill invoices into one invoice. This invoice is generated at a local level and eliminates the accounting departments involvement in month end billing on the front end. As back up for the Master Invoice, an Activity Statement is generated that documents all relevant information from the orders that the accounting departments need to see. This includes commission percentages on each and every total broken out by order, then category such as labor or sub-rental equipment. This allows the hotel accounting department to see if any commissions were changed on an order.

Giving the Directors the ability to generate Master Invoices at the local level, allows them to deliver the month end billing to the hotels accounting department on the 1st day of the month. Overall, the program saves our accounting department time and money. Our Hotel accounting department especially appreciates the Master Invoices and also by having available complete documentation in the Activity Statements for reference.